An information transfer policy template setting out how confidential and personal information is sent securely, by email, on portable media or on paper.
This policy template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Policy number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on transferring information:
Download this policy template with your company name and logo already added!
Document Preparation available with all document toolkits.
To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This policy is also included in the ISO 27001 Toolkit and every alphaZ ISO toolkit that covers ISO 27001, so the toolkit route gives you this file plus everything else you need in one download.
If you'd like this policy prepared for your organisation along with the rest of your company policies, or help with your information security risk assessment and treatment plan, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Information Transfer Policy Template
An information transfer policy template making sure the security of every internal or external transfer of information is considered, and that confidential and personal information is adequately protected.
The policy has Approved By and Date Approved fields and carries a Public information classification, so it can be shared with workers, clients and other interested parties.
What the Information Transfer Policy Covers
- Encryption - used for the electronic transfer of confidential or personal information, and for portable media and networks
- Email - confidential information, special category personal data or large volumes of personal data never sent by email without additional security
- Recipients - the identity and contact details of recipients checked
- Agreements - a data sharing or processing agreement in place, where required, before confidential or personal information is transferred
- Communications controls - communications policy and procedures setting out controls and responsibilities
- Hard copy - security measures at every stage of a paper transfer
- International transfers - personal data only transferred outside the UK where permitted and approved
- Data protection lead - appointed to oversee the protection of personal data
Checked Against Cyber Essentials
The IT policies in the range have been checked against the Cyber Essentials requirements, so their rules on passwords, devices, access and updates do not contradict what a Cyber Essentials assessment asks for.
Using the Policy
Add your company name and logo, check each commitment matches what your organisation does and edit any that do not, then approve and date the policy and share it with workers and anyone else who needs to see it.
Who Needs an Information Transfer Policy?
Organisations working to ISO 27001, where information transfer is one of the Annex A controls, and any organisation that sends confidential or personal information to customers, suppliers or other parties.
Included in the ISO 27001 Toolkit
This policy is part of the ISO 27001 Toolkit and every alphaZ ISO toolkit that covers ISO 27001.
Works with the Information Transfer Procedure
The PP-8-06 Information Transfer Policy Procedure sets out how information is transferred, the TT-8-06 Information Transfer toolbox talk briefs workers, and the same policy is included as the Information Transfer Policy section of the PP-8-100 Information Security Policy Procedure.
Document Control
The footer carries the policy number and title, information classification, version and page numbers, and the approval fields record who approved the policy and when, so it can be controlled with the rest of your management system documents and listed on a document register such as the F-IMS20 Document Register.
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